Successful Event Checklist

Make Your Event A Success!

Nothing is more important to us than helping to make your event a resounding success. In order to make sure nothing “falls through the cracks” at showtime, we’ve created the following pre-program checklist that will assist us greatly in presenting the best program possible for your group.

Please send us any information such as industry magazines, company history, recent newsletters, or product brochures that will increase Connie Podesta’s understanding of your organization, its products, people, and challenges. If available, please send us a copy of the program, and the agenda that will be used for this event.

We appreciate your help; please contact us with any questions.

Interviews

We would like to interview some of your committee members, audience members and any other attendees you feel would give valuable insight and feedback for this event. This allows us to fully customize your program, and increase your audience members return on investment.

Handouts

We will be sending you first,-class, quality, four-color notecards for each member of the audience.  THESE ARE NOT SALES OR MARKETING PIECES.  This is take-home, valuable information they can use to help increase their success in both their personal and professional life.  We request that you place on chairs and make available.

Introduction

Click here for a copy of Meridith’s introduction. Feel free to add your own comments.

Podium/Lectern

Meridith does not speak from a lectern – therefor a clear stage is a must.  Meridith’s high energy will keep her moving from one side of the stage to the other.  Plus she often invites audience members on stage as part of her presentation. If it is necessary for a lectern to be on the stage for other parts of the program, please have it set to the side of the stage during her presentation.

Platform

With groups of 200 or more, Meridith is more visible on a raised platform (12 to 18 inches is fine). Being elevated makes it much easier for everyone to see and enjoy her presentation. Please have steps placed in the front, if possible.

Microphone

Meridith uses a wireless hand-held microphone. She enjoys being able to move around freely so she can interact personally with your group.

Audio/Visual Aids

Your A/V staff will be happy to learn that Meriidth  uses no visual aids or PowerPoint presentation. Please remove any equipment and/or screens from the area, if possible.

Head Table

If the head table is on the stage, please have it set far enough back so Meridith can work in front of the table. (She needs room to move around and interact with the audience!) Please reserve seats in the audience for the people at the head table so they can enjoy the presentation as well.

Hotel and Travel Arrangements

Hotel room reservations (non-smoking), preferably at the same hotel where the meeting is to be held, are to be secured by you, the client, guaranteed for late arrival, and should be billed directly to your organization. Meridith will be responsible for travel arrangements, non-refundable, (non-stop, when possible) coach fare, round-trip from Asheville, North Carolina.

Ground Transportation

Please arrange ground transportation (to and from the airport) and ensure Meriidth has the cell phone number of the Onsight meeting planner. Meridith’s cell is 828 243 3510. Meridith will text upon arrival.

Payment of Fee

Per the agreement, please remember that the entire fee is due on-site, immediately following Meridith’s presentation. An invoice (with the exception of jobs through a speakers’ bureau), including travel expenses and per diem, will be mailed prior to the engagement.

Please remember: Audio or video recording of the presentation, in part or whole, by the client for private or other distribution is prohibited and is NOT a part of OUR AGREEMENT.

Once you’ve taken care of each of these items, you can be assured that everything will run smoothly–now YOU can relax and let Meridith do the rest!

Questions?  Please feel free to call Teresa at 972-596-5501.  She’s always happy to help!